Digitizing Finance: How Abhyaz Transformed Machine Tool Aid Bureau's Finance Operations with Zoho Books

Client: Machine Tool Aids Bureau

Industry type: Commercial Real Estate

Problem Statement:

Manual bookkeeping, fragmented vendor cost visibility, delayed monthly closes created inefficiency in finance, compliance, and decision making.

Solution:

Implemented Zoho Books, to digitize finance operations, automated GST compliance, and centralize vendor billing, receivables, and reporting.

Impact:

30% reduction in manual workload | 50% faster month-end closing (20 →10 days) | Gain 35% high receivable turnover within 3 months | 100% accurate GST compliance .

In-Depth Zoho Implementation Case Study

Overview

Machine Tool Aid Bureau manages commercial real-estate. The clients' finance and administrative teams are remotely located and required electronic communication of commercial documents. The management wanted to have clear visibility to the financial, without requiring specialized Tally skills to review the details and flexibility to review the information from anywhere at anytime. Tally did not meet their requirements and they decided to look for alternate solutions.

Partnering with Abhyaz,the client aimed to streamline finance operations, improve vendor performance visibility, and strengthen compliance.

The Challenge

The client's finance team faced multiple pain points caused by fragmented systems and manual processes.

Key challenges include:

Manual bookkeeping leading to slow and error-prone month-end closings.
Lack of real-time cost visibility across activities.
Inconsistent GST compliance management and manual reconciliations.

As Indicold expanded, its HR processes became fragmented, impacting the overall efficiency and scalability.

The Turning Point

Machine Tool Aids Bureu seeking a financial partner who could align their accounting operation with modern, automated finance, accounting system.

Abhyaz began by conducting a phase-wise consultation across three stages, analyzing procurement workflows, cost categories, and compliance dependencies. This collaborative approach identified critical gaps in vendor bill digitization, receivable follow-ups, and GST reporting accuracy forming the foundation for a scalable automation roadmap.

The Solution: Zoho Books, Tailored for Machine Tools Aid Bureau

To eliminate fragmented, manual accounting processes, Abhyaz implemented Zoho Books as the centralized finance platform, creating a single, reliable source of truth for invoices, vendor bills, and receivables.

Implementation highlights:

Centralized Finance system: Streamlined all financial transactions invoices, vendor bills, and payments within Zoho Books to ensure centralized data and end-to-end visibility.
Automated workflows: Set up GST-compliace and standardized vendor processes ensuring every purchase order followed a smooth approval-to-payment flow with audit-ready reporting.
Receivables Digitization: Enabled digital invoicing, automated reminders, and digital signature support to speed up collections and minimize manual follow-ups.
Customized Dashboards: Built real-time dashboards to track expenses, receivables, and vendor performance with ease.

Abhyaz executed this project across 3 consultation phases, ensuring a smooth transitions, strong staff adoption and lasting process alignment.

The Impact:

Following the 3-phase implementation, the client achieved significant measurable improvements in its financial operations.

Key Outcomes:

50% time deduction in month-end closing (20 days→10 Days) by eliminating reconciliation delays.
Monthly recurring invoice with one-click creation and release of invoice.
100% GST compliance accuracy, reducing penalty risks and audit concerns.

Real-time dashboards reduced management decision-making delays by half.

Want to automate your finance operations and deliver management?

Abhyaz helps companies digitize accounting, automate GST workflows, and enable real-time financial intelligence using Zoho Books.

🚀 Partner with Abhyaz to modernize your finance system and accelerate growth with clarity and compliance.

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