Digitizing Finance: How Abhyaz Transformed Machine Tool Aid Bureau’s Finance Operations with Zoho Books
Client:
Machine Tool Aids Bureau
Industry type:
Commercial Real Estate
Problem Statement:
Manual bookkeeping, fragmented vendor cost visibility, delayed monthly closes created inefficiency in finance, compliance, and decision making.
Solution:
Implemented Zoho Books, to digitize finance operations, automated GST compliance, and centralize vendor billing, receivables, and reporting.
Impact:
30% reduction in manual workload | 50% faster month-end closing (20 →10 days) | Gain 35% high receivable turnover within 3 months | 100% accurate GST compliance .
Overview
Machine Tool Aid Bureau manages commercial real-estate. The clients' finance and administrative teams are remotely located and required electronic communication of commercial documents. The management wanted to have clear visibility to the financial, without requiring specialized Tally skills to review the details and flexibility to review the information from anywhere at anytime. Tally did not meet their requirements and they decided to look for alternate solutions.
The Challenge
The client's finance team faced multiple pain points caused by fragmented systems and manual processes.
Key challenges include:
Manual bookkeeping leading to slow and error-prone month-end closings.
Lack of real-time cost visibility across activities.
Inconsistent GST compliance management and manual reconciliations.
The Turning Point
Machine Tool Aids Bureu seeking a financial partner who could align their accounting operation with modern, automated finance, accounting system.
Abhyaz began by conducting a phase-wise consultation across three stages, analyzing procurement workflows, cost categories, and compliance dependencies. This collaborative approach identified critical gaps in vendor bill digitization, receivable follow-ups, and GST reporting accuracy forming the foundation for a scalable automation roadmap.To eliminate fragmented, manual accounting processes, Abhyaz implemented Zoho Books as the centralized finance platform, creating a single, reliable source of truth for invoices, vendor bills, and receivables.
Implementation highlights:
Centralized Finance system: Streamlined all financial transactions invoices, vendor bills, and payments within Zoho Books to ensure centralized data and end-to-end visibility.
Automated workflows: Set up GST-compliace and standardized vendor processes ensuring every purchase order followed a smooth approval-to-payment flow with audit-ready reporting.
Receivables Digitization: Enabled digital invoicing, automated reminders, and digital signature support to speed up collections and minimize manual follow-ups.
Customized Dashboards: Built real-time dashboards to track expenses, receivables, and vendor performance with ease.
The Impact:
Following the 3-phase implementation, the client achieved significant measurable improvements in its financial operations.
Key Outcomes:
50% time deduction in month-end closing (20 days→10 Days) by eliminating reconciliation delays.
Monthly recurring invoice with one-click creation and release of invoice.
100% GST compliance accuracy, reducing penalty risks and audit concerns.
Want to automate your finance operations and deliver management?
Abhyaz helps companies digitize accounting, automate GST workflows, and enable real-time financial intelligence using Zoho Books.
🚀 Partner with Abhyaz to modernize your finance system and accelerate growth with clarity and compliance.
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🌐 Know more: https://www.abhyaz.com/about-us-abhyaz
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